The process of onboarding new employees can be daunting for small businesses. It involves various tasks such as paperwork, training, and familiarizing the new hires with company policies. However, with the help of onboarding software, this process can be streamlined and made more efficient. In this article, we will discuss the ten best onboarding software options available for small businesses in 2024.
What is onboarding software?
Onboarding software refers to a specialized category of software designed to streamline and automate the employee onboarding process within organizations. The onboarding process involves integrating new employees into the company and its culture, providing them with the necessary tools, information, and training to become productive members of the team. Onboarding software helps organizations manage and enhance this process by digitizing and centralizing various onboarding tasks.
What are the features of onboarding software?
Key features of onboarding software typically include:
- Digital Documentation: You will be able to facilitate the completion and submission of new hire paperwork electronically, reducing the need for physical paperwork.
- Task Automation: There will be automated routine onboarding tasks like setting up email accounts, creating employee profiles, and assigning training modules.
- Employee Training and Orientation: This onboarding software can provide a platform for delivering training materials, orientation videos, and other resources which in return can help new hires get acclimated to the organization.
- Compliance and Legal Forms: You will be assisted in ensuring that the new employees can be able to complete necessary compliance and legal forms, promoting adherence to regulations and company policies.
- Employee Self-Service: An onboarding software enables new hires to access information and complete forms. This can track their progress through a self-service portal, enhancing transparency and engagement.
- Integration with HR Systems: Such onboarding software can integrate with existing HR systems like human resource management (HRM) or applicant tracking systems (ATS). This is to ensure seamless data flow and consistency.
- Task Reminders and Notifications: The onboarding software you will be using can send reminders and notifications to both HR personnel, and new hires to ensure timely completion of onboarding tasks.
- Feedback and Surveys: Any onboarding software can provide mechanisms for collecting feedback from new hires. This helps organizations assess and improve their onboarding processes.
- Customization: Your chosen onboarding software can help your organization customize onboarding workflows and content based on specific roles, departments, or locations.
- Employee Socialization: You will need to facilitate socialization by introducing new hires to colleagues, teams, and organizational culture through online platforms.
10 Best Onboarding Software In 2024
1. BambooHR
BambooHR can operate on paperless onboarding which streamlines the traditionally cumbersome process of paperwork. The software can also allow any type of organization to create and customize onboarding workflows based on what their specific requirements are all about. Once you start utilizing BambooHR, it will automate routine onboarding tasks and send reminders for all pending actions that you want to do.
Overall features
- Quality user-friendly interface
- Customizable templates and new hire packets
- Can send onboarding tasks to new hires automatically
- Built-in electronic signatures to collect new hire paperwork
- Designed for employees’ engagement
- Integrates seamlessly with various HR and business applications
- Fantastic customer support
- Enables paperless onboarding
- Automates routine onboarding tasks and sends reminders for pending actions
Get started here: BambooHR
2. Workbright
WorkBright—the advanced electronic onboarding software designed for efficiency, compliance, and ease.
This software’s employee onboarding system has a simple goal: create the most efficient path between the offer letter and the employee’s first day. Leveraging nearly a decade’s worth of expertise, we’ve reduced onboarding time for clients eightfold.
They simplify previously complex tasks or automate them completely. From handling Form I-9 to tracking down missing forms, our onboarding tools streamline the process so you’re always moving effortlessly forward.
Overall features
- Paperless onboarding
- Mobile friendly
- Form Completion and Submission
- Efficient Onboarding Workflows
- Compliance Features and customization
- Integration capabilities
Get started here: Workbright
3. JazzHR
JazzHR’s job board capabilities will help you manage your candidate pool and source from top channels with a single click. Their recruiting software can promote your own with custom branding options.
Personalize your process and create customizable assets to boost your brand while offering a more consistent candidate experience.
Overall features
- Unlimited users
- Easy to learn and use
- Intuitive communication tools
- Free trails
- Quality customer support
- Reporting and analytics
Get started here: JazzHR
4. Lever
Lever’s recruiting software helps you attract, source, interview, and hire candidates faster. Since hiring new employees is a group effort, the Click and Lever integration solution creates an easier, more enjoyable experience for new hires, hiring managers, HR, and everyone involved. Lever’s strength lies in providing a seamless transition from the recruitment phase to onboarding.
Overall features
- Unified Hiring and Onboarding
- Collaborative Onboarding
- Candidate Experience
- Industry-leading security & compliance
- Fluid, solid downstream HRIS integrations
Get started here: Lever
5. Enboarder
Enboarder creates better human connections in your organization, inviting engagement and building alignment along every step of the employee experience. Our Human Connection platform cuts through the noise of daily communications and elevates the things that matter most with interactive, actionable nudges. Enboarder includes features that enable organizations to collect feedback from employees during the onboarding journey.
Overall features
- Digitizes Onboarding Process
- Seamless Integration with Various Platforms
- Outstanding Customer Service and Support
- Automation and Workflows
- Mobile Accessibility
Get started here: Enboarder
6. iCIMS Onboard
iCIMS Onboarding complements your existing HRIS or payroll systems like UKG, Ceridian, ADP, and others. This helps your talent team manage this critical moment and seamlessly transitions individuals from candidates to employees. You won’t lose any time waiting for new hires’ information to be manually uploaded into your payroll system before getting them ready for their first day.
Overall features
- Integration with iCIMS Talent Cloud
- Track employee’s progress
- Connects with new hires virtually
- Makes the onboarding process more efficient
- Creates a sense of belonging and excitement
- Configurability
Get started here: iCIMS Onboard
7. Freshteam
Freshteam helps attract and source top talent through various channels – a quickly customizable career site, integration with multiple free and premium job boards, and social media channels. Once the candidates are in, the recruiters can collaborate with the hiring managers to screen and interview them, share feedback, leave notes for each other, and finally, hire and roll out offers to the best candidates.
Overall features
- All hiring operations on a single dashboard
- Collaborative tools
- Comprehensive HR Solution
- Customizable Onboarding Workflows
- Automation and Notifications
- Document Management
Get started here: Freshteam
8. Paycom
Paycom offers user-friendly HR and employee-driven payroll technology to enhance the employee life cycle, in a single software. Paycom drives efficiencies, increases data integrity, and gives employees power over their HR information through a self-service app.
Employees already manage their timecards, PTO, benefits, and more. Now they can own their payroll, which results in improved accuracy, reduced employer liability, increased process oversight, and unparalleled employee insight into their pay.
Overall features
- Comprehensive HR Capabilities
- Integrated solution
- Automation and Efficiency
- Scalability
- User-Friendly Interface
Get started here: Paycom
9. UKG Pro (formerly UltiPro)
UKG Pro Onboarding delivers unique, collaborative technologies that help your new hires connect to your company in a way that is both personal and impactful. Start building successful relationships, increasing employee engagement, and improving business performance before day one with Pro Onboarding.
From HR and complex payroll to talent and industry-focused workforce management (WFM), our comprehensive human capital management solution (HCM) anticipates people’s needs beyond just work. We partner with you every step of the way to drive better business outcomes and create great workplaces for all.
Overall features
- Unified HCM Platform
- Employee Self-Service
- Comprehensive Onboarding Features
- Compliance Management
- Analytics and Reporting
- Mobile Accessibility
Get started here: UKG Pro
10. Namely
A powerful onboarding process for new employees begins before their first day. With Namely, you can automate employee onboarding and focus less on the tasks and more on engagement. Namely employee onboarding software gives you the time to establish your company culture and welcome new hires before they even start. This software offers employee onboarding software designed to provide a smooth, streamlined, and personalized start for your new hires.
Overall features
- Easy to use
- U.S and global payroll
- Integrated with HR, benefits and time
- Self-service employee portal
- Offers managed payroll and benefits service
Get started here: Namely
FAQs
Client onboarding software is a type of application designed to streamline and automate the process of bringing new clients or customers into a business or service. This software aims to enhance the overall client experience by efficiently managing the various tasks and documentation involved in onboarding.
Onboarding programs, also known as employee onboarding or orientation programs, are structured processes designed to integrate new employees into an organization smoothly. These programs aim to help new hires acclimate to their roles, understand the company culture, and become productive members of the team. Onboarding typically begins on the first day of employment and may extend for several weeks or months, depending on the complexity of the role and the organization’s onboarding approach.
Onboarding software automates administrative tasks, reduces paperwork, and ensures a smooth transition for new hires. It saves time and resources for small businesses, allowing them to focus on other critical aspects of their operations.
Yes, most of the mentioned software options offer affordable pricing plans tailored to small businesses. They provide value for money by offering essential features and scalability as the business grows.
Absolutely! Many onboarding software options come with customizable features, allowing small businesses to adapt the software to their unique requirements effortlessly.
Conclusion
In conclusion, onboarding software plays a crucial role in helping small businesses effectively and efficiently onboard new employees. The ten best onboarding software options listed above provide user-friendly, customizable, and affordable solutions for streamlining the onboarding process. By adopting one of these software tools, small businesses can create a positive onboarding experience and set their new hires up for success in 2024.
Also Read: Top 7 Best HCM Software for businesses in 2024
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