The 8 Best Closed Captioning Software In 2024 (Free & Paid)


Welcome back to our blog! Today, we’re diving into the world of closed captioning software, Whether you’re a content creator, an educator, or simply someone who values inclusive communication, closed captioning has become a necessity in today’s media-driven world. But with so many options out there, how do you know which ones are worth your and money? Don’t worry, we’ve got you! In this post, we’ll be taking a look at the 8 best closed captioning software in 2024, both free and paid. So grab your coffee and let’s dive in.

What is closed captioning software?

Closed captioning is a text display of spoken words, sound effects, and music in a video, film, or TV program. Unlike subtitles that display the dialogue, closed captions include additional information such as background noises or other sounds that can be relevant for viewers with hearing impairments. 

Closed captioning software is designed to create and display text on a screen, providing a written representation of spoken dialogue and other audio elements in videos, movies, or live broadcasts. This text is typically synchronized with the audio and is intended to assist individuals who are deaf or hard of hearing, as well as those who may prefer to read the content.

Importance of closed captioning software

Closed captioning software is important for several reasons:

  1. Accessibility: Content can be accessible to individuals with hearing impairments. This ensures that they can fully engage with videos, movies, and other multimedia.
  2. Compliance: Some countries and regions have regulations requiring closed captions for certain types of content, which includes promoting inclusivity and accessibility.
  3. Multilingual Support: Closed captions enable content to be understood by audiences all over the world, as they can be translated into different languages.
  4. Improved Learning: In educational settings, closed captioning aids comprehension for students, especially those learning a new language or with different learning styles.
  5. Enhanced User Experience: Individuals without hearing impairments, and closed captions can improve the overall viewing experience by providing clarity, aiding understanding of dialogue, and improving content retention.
  6. Search Engine Optimization (SEO): Adding captions to videos can improve searchability. This is because the search engines can index the text which makes the content more discoverable.
  7. Inclusive Design: Closed captions assist in the creation of content with inclusive design principles. This ensures that it can be usable by the widest range of people possible.

The best Closed Captioning Software

The best closed captioning software is as follows;

1. Rev.com


Rev.com is primarily known for its transcription and closed captioning services rather than standalone software. Users can submit audio or video files, and Rev’s team of human transcriptionists creates accurate transcriptions or closed captions. The platform is praised for its quick turnaround time and high accuracy.

Rev.com uses human transcriptionists to ensure that there is high accuracy in captions, which is crucial for accessibility and content quality. The software is also known for its fast turnaround times, making it suitable for projects with tight deadlines.

The process is user-friendly, allowing you to upload files easily and receive completed captions promptly. Rev.com offers API integration. This will make it convenient for businesses or platforms that require seamless closed captioning solutions.

Price: Free and Paid

2. Adobe Premiere Pro

Adobe Premiere Pro
Adobe Premiere Pro

Adobe Premiere Pro is a leading video editing software that offers powerful closed captioning features. With its intuitive interface, users can easily add, edit, and customize captions to match their videos.

Premiere Pro supports multiple caption file formats, making it compatible with a wide range of platforms. Although it comes at a cost, its comprehensive set of features and professional capabilities make it a worthy investment for serious content creators.

Price: Paid

3. Kapwing


Kapwing is a popular online closed captioning tool that offers both free and paid versions. With its user-friendly interface, anyone can quickly create and add captions to their videos.

The free version allows basic captioning, while the paid version offers advanced features such as automatic captioning and removal of watermarks. Kapwing is an excellent option for those on a budget or occasional captioning needs.

Price: Free and Paid

4. YouTube Studio

YouTube Studio
YouTube Studio

YouTube Studio’s built-in closed captioning feature makes it an attractive choice for YouTubers and video creators. While it may lack some of the advanced features found in dedicated captioning software, it provides an easy and efficient way to add captions to your videos directly on the platform.

YouTube Studio also offers automatic captioning, which can save you time and effort in transcribing your content.

Also Read: How Much Do YouTubers Make in 2023? (The Answers Might Shock You!)

Price: Free

5. Aegisub


Aegisub is a free, open-source closed captioning software with a strong focus on customization and precision. This software is ideal for those who require precise timing, positioning, and styling of captions.

Aegisub supports multiple subtitle file formats and provides a range of editing and formatting options. While it may not have as many advanced features as some paid options, it is highly regarded among professional subtitlers for its accuracy and flexibility.

Price: Free

Subtitle Edit is actively developed and updated, ensuring compatibility with new technologies and addressing any issues promptly.

6. Amara


Amara is known for its versatility and collaborative features in closed captioning. This closed captioning software allows multiple users to collaborate on captioning projects, making it suitable for teams working on video content.

The platform provides a user-friendly interface for creating and editing captions. And because of this feature, it will be accessible for both beginners and experienced users. Amara integrates with popular video platforms like YouTube, Vimeo, and others. This integration will simplify the process of adding captions to your videos on these platforms.

It has translation features which users can easily translate captions into multiple languages. Amara complies with accessibility standards to ensure that your captions meet industry guidelines for providing accessible content.

Price: Free and Paid

7. HappyScribe


HappyScribe is a popular closed captioning software that offers automatic transcription and captioning services. HappyScribe utilizes advanced speech recognition technology to provide accurate transcriptions, making it effective for creating captions.

This software offers multiple languages which can be beneficial for users with diverse language requirements. HappyScribe was designed to be user-friendly to allow users to easily upload audio or video files and receive transcriptions quickly.

While the automatic transcription is quite accurate, HappyScribe provides tools for users to edit and fine-tune captions according to their specific needs. It offers integrations with various platforms which makes it convenient for users who want to add captions to their content on websites, social media, or other channels.

Price: Free and Paid

8. Flexclip


FlexClip is primarily known as a video editing platform that also offers closed captioning capabilities. It provides a user-friendly interface for creating and editing videos, and this includes the ability to add closed captions to your videos. 

FlexClip is a user-friendly closed captioning software that makes it accessible to individuals with varying levels of video editing experience. It also allows customization of the text in closed captions like choosing different fonts, sizes, and colors to match your video’s style.

Users can typically sync and edit captions along a timeline so that they appear at the right moments in the video. 

FlexClip may allow easy integration of closed captions into your video projects without complicated processes. They have options to export your videos with closed captions in various formats which ensures compatibility with different platforms.

Price: Free and Paid


What is closed captioning software?

Closed captioning software allows the generation or editing of captions for videos, making them accessible to viewers who are deaf or hard of hearing.

Is closed captioning software necessary?

Yes, closed captioning software is essential to ensure accessibility for individuals with hearing impairment and to provide a better user experience for everyone.

Can closed captioning software automatically generate captions?

Yes, some closed captioning software, such as Kapwing and YouTube Studio, offer automatic captioning features. However, the accuracy of the generated captions may vary and may require manual editing.

Can I use closed captioning software for live videos?

Some closed captioning software, such as Adobe Premiere Pro, support live captioning for streaming platforms. However, it may require additional hardware or services for real-time captioning.

Are closed captioning software programs only for video editing?

While closed captioning software is primarily used for video editing, they can also be used for live broadcasts, webinars, and other live events where captions are required.

Which closed captioning software is best for beginners?

Kapwing and YouTube Studio are both user-friendly options suitable for beginners. Their intuitive interfaces make it easy to add captions without prior experience.

Can I customize the appearance of captions?

Yes, many of these software options allow users to customize the appearance of captions, including font style, size, color, and position.


With these five outstanding closed captioning software options in hand, we can look forward to a future where accessibility and inclusivity are at the forefront of our digital experiences. So whether you are immersing yourself in a foreign language documentary, wanting to make your content more accessible to all, or simply enjoy reading along with your favorite videos, these software choices will undoubtedly enhance and enrich your journey in 2024 and beyond. Happy captioning.

Also Read: The 5 Best Screen Sharing Software In 2024 (Free & Paid Apps)

Dont forget to let us know your preferred software in the comment section and your experience using it?

About the author

Afenuvon Gbenga

Meet Afenuvon Gbenga, a full-time blogger, YouTuber, ICT specialist, tech researcher, publisher, and an experienced professional in e-commerce and affiliate marketing. Are you eager to kickstart your online business, then you're in the right place. Join us at techwithgbenga.com, where you'll uncover the insider secrets to starting and scaling a successful online business from the best!

Before blogging which started as a side project in 2019, Gbenga successfully led a digital marketing team for a prominent e-commerce startup. His expertise also extends to evaluating and recommending top-notch software solutions to boost your online business.

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Afenuvon Gbenga

Meet Afenuvon Gbenga, a full-time blogger, YouTuber, ICT specialist, tech researcher, publisher, and an experienced professional in e-commerce and affiliate marketing. Are you eager to kickstart your online business, then you're in the right place. Join us at techwithgbenga.com, where you'll uncover the insider secrets to starting and scaling a successful online business from the best...

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